March Maintenance Madness

March 7, 2024 Sasha Cancél
As we embrace the warmer, vibrant months of spring and summer in Florida, property managers are presented with a unique opportunity to review and enhance their maintenance and management strategies. This period isn’t just about routine spring cleaning; it’s about taking a proactive stance to ensure properties are in prime condition to handle the subtropical climate’s demands, from heavy rains to intense sunlight.Now marks the essential phase for property managers to conduct in-depth inspections and address the wear and tear from the year’s most challenging weather conditions. It’s crucial to evaluate the property’s readiness for upcoming weather patterns, focusing on maintenance that prevents future issues and ensures safety and comfort for all residents.

Where to start?

Building Exteriors

Start with a thorough examination of the building’s outer shell, checking for any damage to roofing, siding, and paint that could compromise the structure’s integrity. Florida’s climate can be tough on exteriors, and early detection of issues like moisture intrusion or heat damage can save significant costs down the line. In regions prone to hurricanes and flooding, clearing drainage systems, securing loose objects, and trimming trees are critical steps to minimize risk. Implementing flood defenses and ensuring all emergency systems are operational are also top priorities.

Interior Vigilance

Inside, attention turns to ensuring HVAC systems are ready to handle the humidity and heat, checking for efficient operation and replacing filters to improve air quality. Evaluating plumbing for leaks and ensuring electrical systems can handle increased summer loads are also essential tasks. This is also an opportune time to reinforce pest control measures, as warmer weather can lead to increased activity. Ensuring that sealants around windows and doors are intact will help keep critters out and cool air in.

The Role of Technology in Maintenance

Engaging residents in the maintenance process is vital. Encouraging them to report issues through property management apps like ONR can lead to quicker resolutions and less damage. Apps revolutionize how service requests and maintenance issues are reported and handled. Instead of waiting to find an issue during an inspection, ONR empowers owners and residents to submit service requests easily. This feature streamlines the maintenance process and helps plan ahead to prevent inspection failures.

Participation of this kind not only assists in property maintenance but also cultivates a sense of community and responsibility among tenants: a study by the Community Associations Institute found that proactive communication and engagement with residents can lead to a 30% decrease in maintenance-related complaints.


Marching Orders

Maintenance management tools, particularly software like ONR, play a pivotal role in tracking and scheduling these tasks, automating reminders, and streamlining processes. ONR, a comprehensive property management software, facilitates the creation and tracking of work orders, vendor management, and efficient handling of maintenance requests and invoice payments, optimizing the overall process. 


ONR’s Essential March Checklist

  1. Gutter Maintenance: Clear ice, snow, leaves, and debris to prevent overflow and damage.
  2. Wood Inspection: Check decks, sidings, and porches for discoloration, rotting, or fungal growth.
  3. Wall and Sidewalk Maintenance: Power wash walls, steps, and sidewalks to remove grime and repair any damage caused by freezing and thawing.
  4. Caulking and Weatherstripping: Inspect and re-caulk doors and windows to prevent air leaks and enhance energy efficiency.
  5. HVAC and Air Filters: Vacuum or replace air filters in heating and cooling systems, and check A/C units for proper functioning.
  6. Pest Control: Look for signs of pests and hire professionals for thorough inspection and treatment
  7. Smoke and Carbon Monoxide Detectors: Test each detector, replace batteries, and clean exterior vents to ensure impeccable performance. Check fire alarms and extinguishers too.
  8. Plumbing Review: Inspect water and drain lines for corrosion and signs of leakage, test water pressures, and ensure proper functioning of hot water tanks.
  9. Fire Prepping: Remove dead trees and bushes, and keep tree branches away from buildings. Stay informed about local fire conditions and update emergency plans and resident communication
  10. Safety Protocol: Share crucial safety protocols and emergency plans with residents, especially for tornado and wildfire seasons. Use the latest technology for efficient communication and management of maintenance requests and updates.


From Routine Maintenance to Proactive Management

In summary, March is a pivotal period for safeguarding the integrity of properties. This approach is about more than just reactive fixes; it’s about foreseeing potential issues and addressing them head-on, ensuring the well-being of both the property and its occupants. ONR is here to help you along the way to proactively prepare year-round. 

Book a demo today and see why more than 1000 associations across the world are now using ONR to run their daily and seasonal operations!